Pella Transport Equipment West

NOTICE TO BIDDERS AND NOTICE OF PUBLIC HEARING

 

Notice is hereby given that sealed bids will be received by the Clerk of the City of Pella (City) at the City Hall building at 825 Broadway, Pella, Iowa 50219 until 2:00 P.M. local time on August 17, 2022 for the Materials for the Fiber Transport-West Construction project, as described in the specifications now on file in the office of the Clerk. Bids received after the deadline for submission for bids as stated herein shall not be considered and shall be returned to the late bidder unopened.

At said time and place, bids will be publicly opened, read for consideration and award by the City Council at its meeting on Tuesday, September 6, 2022 at 6:00 PM, in the Council Chambers in the Public Safety Complex, 614 Main Street, Pella, Iowa.

Public Notice is hereby given that at 6 P.M. on September 6, 2022, the City Council of the City of Pella will, in the Council Chambers in the Public Safety Complex, 614 Main Street, Pella, Iowa, hold a public hearing regarding the proposed adoption of the plans, specifications, form of contract, and estimate of cost for the Materials for the Fiber Transport-West Construction project.

The materials to be included in the contract(s) are as follows:

Vaults, conduit, fiber optic cable, splice cases with trays, fiber marker posts with and without test stations, patch panel and modules, ground rods with clamps, tracer and ground wire, labels for cables, duct putty, armored fiber cable ground clamps, warning tape.

The City will evaluate bids per line item, not by total bid price for all products.  Multiple contracts may therefore be awarded for the materials to be supplied. The City is asking for pricing options for varied sizes of conduit and fiber.  However, the purchase orders will be issued for only one of those options and not a combination of sizes. Goods are to be delivered by December 6, 2022. All deliveries must be completed as specified in the Contract Documents or as identified on Supplier’s bid and agreed to by Buyer.

All materials shall be provided in accordance with the specifications, form of contract and estimate of cost now on file in the office of the Clerk of said City and by this reference made a part thereof as though fully set out and incorporated herein.

GENERAL CONDITIONS

All bids in connection therewith shall be submitted to the Clerk of said City on or before the time identified herein. All bids shall be made on the bidding form contained in the PROPOSAL Section, and any alterations in the official form of bid will entitle the City, at its option, to reject the bid from consideration. Each bid shall be sealed and plainly identified.

Each bid shall be accompanied by a bid security as defined in Iowa Code Section 26.8, in the form of a Bid Bond, Certified Check, Cashier’s Check or a Certified Share Draft in a separate sealed envelope in an amount equal to five (5) percent of the total amount bid. A Bid Bond must be on the form provided with the specifications. The Certified Check or Cashier’s Check shall be drawn on a state-chartered or federally-chartered bank. A Certified Share Draft shall be drawn on a state-chartered or federally-chartered credit union. The bid security shall be made payable to the CITY OF PELLA, as security that if awarded a contract, the Bidder will enter into a contract at the prices bid and furnish the required Performance and Payment Bonds. The bid security must not contain any conditions either in the body or as an endorsement thereon. Such bid security shall be forfeited to the City as liquidated damages in the event the successful bidder fails or refuses to enter into a contract within ten (10) days after the award of contract and post a satisfactory Performance & Payment Bond. No oral, facsimile, e-mail, telegraphic or telephonic bids or modifications will be considered.

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa. To the extent required by Iowa law, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident. Failure to submit a fully completed Bidder Status Form with the bid may result in the proposal being deemed nonresponsive and rejected.

The City Council reserves the right to reject any or all bids, to waive informalities or technicalities in any bid and to accept the bid which it deems to be to the best interest of the City. Bidders shall guarantee the materials against faulty workmanship for a period of one (1) year after delivery to City.

Liquidated damages in the amount of $250.00 per consecutive calendar day will be assessed for each day that the material delivery is not completed by the date specified in the Contract Documents, with due allowances for extensions of contract period due to conditions beyond control of Supplier and agreed to by the City. All Materials must be delivered by December 6, 2022.

Specifications governing materials of the proposed improvements, and also the prior proceedings of the City Council referring to and defining said proposed improvements are hereby made part of this notice and the proposed contract shall be executed in compliance therewith.

Payment to the Supplier will be based on monthly invoices equivalent to ninety-five percent (95%) of the contract value of the materials delivered to the site during the preceding calendar month. Five percent (5%) shall be retained as retainage, consistent with Iowa Code Chapter 573.  Retainage is paid out 30 days after final acceptance of the contracted materials, pursuant to Iowa Code Ch. 573.   Invoice will be prepared on the first day of each month by the Supplier, subject to the approval of the Engineer, who will certify to the City for payment each approved invoice on or before the tenth (10th) day of the following month.

Copies of said specifications and form of contract are now on file in the office of the Clerk. Copies may be obtained from NewCom Technologies, Inc., 6000 Grand Ave., Des Moines, Iowa 50312, at no charge.

This notice is given by order of the City Council of the City of Pella, Iowa.

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